Job Summary

Molecules is looking for a Purchase and Vendor Management Executive to support vendor registration, quotation collection, purchase-order processing and material-delivery coordination.

The candidate should maintain accurate vendor and purchase records and ensure that all purchases follow the company approval process.

Key Responsibilities

• Receive and review purchase requirements from internal departments.
• Collect quotations from approved suppliers.
• Prepare vendor quotation comparison statements.
• Coordinate purchase approvals with authorised managers.
• Prepare and issue purchase orders.
• Follow up with vendors regarding material availability and delivery.
• Verify vendor registration documents and bank details.
• Maintain the approved vendor list.
• Support vendor qualification and periodic evaluation.
• Track pending purchase orders and delivery schedules.
• Coordinate with warehouse, quality and accounts teams.
• Maintain vendor certificates, licences and supporting documents.
• Report delayed deliveries, quality issues and vendor concerns.
• Support emergency and import purchase processes.
• Maintain purchase records as per company procedures.
• Support internal audits and vendor-document reviews.

Required Skills

• Purchase-order processing
• Vendor communication and follow-up
• Quotation comparison
• Microsoft Excel and email communication
• Record keeping and documentation
• Basic commercial and negotiation skills
• Attention to detail

Qualification

Bachelor’s degree in Commerce, Business Administration, Supply Chain Management or a related field.

Preferred Knowledge

• Laboratory chemicals or pharmaceutical products
• ERP or purchase-management software
• GST and vendor invoice basics
• Import purchase documentation
• ISO 9001 purchase controls